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Navigating I-9 Verifications and Notarizations for Non-Citizens in Texas

I-9 VERIFICATION

Hanh Le

5/12/2026

Starting a new job or signing a legal document should be an exciting milestone, not a source of stress. However, for non-citizens and immigrant employees, the paperwork process often comes with unique questions about which IDs are acceptable and how to correctly complete federal forms like the I-9.

As a mobile notary serving Houston and surrounding cities, I frequently act as an "Authorized Representative" for employers to help new hires complete their employment verification quickly and accurately.

I-9 Tips for Immigrant Employees

The Form I-9 is used to verify your identity and your right to work in the U.S. Here is how to ensure a smooth verification appointment:

You Choose the Documents: Under federal law, you have the right to choose which documents to present from the USCIS Lists of Acceptable Documents.
List A is Your Best Friend: If you have a Permanent Resident Card (Green Card) or a Foreign Passport with a temporary I-551 stamp, these are "List A" documents. They prove both your identity and your work authorization all at once—meaning you don't need to bring anything else.
Originals Only: I cannot accept photocopies or digital images on a phone. Please have your actual, physical documents ready when we meet.
No Notary Seal Required: It’s a common myth that the I-9 must be "notarized" with a raised seal. As your authorized representative, I am verifying your documents and signing the form to certify I’ve seen them in person—not performing a traditional notarial act.

Why Hire a Mobile Notary for Your I-9?

Many out-of-state employers require remote employees to find a local professional to complete Section 2 of their I-9. By hiring a mobile notary who understands these nuances, you avoid common mistakes—like using a notary seal where it doesn’t belong—that could delay your start date.

Need a hand with your I-9 or local signing?
I travel to homes, offices, and even local cafes in Houston and surrounding cities to make the process as easy as possible. Contact me today to schedule your appointment!

Need a Notary? Contact ProActive Mobile Notary Today!

For reliable and flexible notary services in Houston and surrounding areas, including Brazoria County, Fort Bend County, Waller County, and Montgomery County, ProActive Mobile Notary is here to assist with your important legal documents.

Why Choose Us?

Convenience: We come to you! Our service is designed to fit your busy schedule.
Wide Service Area: Serving Houston, Katy, Cypress, Richmond, Stafford, Missouri City, Sugar Land, Rosenberg, Fresno, Pearland, Pasadena, and surrounding areas in Harris and Fort Bend Counties.

Contact Us:

Phone: (515) 238-6201
Mobile Service: Schedule a time and place that fits your needs.
Home Office (by appointment): Rolling Creek, Houston, Texas 77084
Hours: 7 days a week, from 9:00 a.m. to 9:00 p.m.

Please remember that I am not a lawyer and cannot provide legal advice.

Legal Notice:

I am not an attorney licensed to practice law in Texas and may not give legal advice or accept fees for legal advice. Under Texas Admin. Code § 87.40, a Notary Public is prohibited from acting as an attorney or preparing legal documents. We are not a government agency; our role in Apostille services is limited to authenticating signatures and providing courier assistance.

ProActive Mobile Notary | Serving Houston & Surrounding Areas Since 2019, we’ve provided expert, affordable mobile notary services across Houston, Katy, Cypress, Richmond, Sugar Land, and throughout Harris and Fort Bend Counties. Whether you need a home visit or an appointment at our home office, we offer flexible scheduling, including after-hours and weekends.

Our Specialized Services:

Legal & Real Estate: Wills, Trusts, Affidavits, Power of Attorney, and Loan Signings.
Specialty Services: FBI Ink Fingerprinting, Apostille/Document Authentication, and I-9 Verification.
Professional Finish: Texas Notary Embosser Seal available upon request.

Thank you for supporting my small business! God Bless America.

Professional Credentials

Hanh Le, owner of ProActive Mobile Notary, is a Commissioned Texas Notary Public and an NNA-Certified Loan Signing Agent. To ensure the highest level of security and professionalism for our clients, Hanh is bonded, insured, and undergoes annual background screenings.

Open 7 Days a week, 9:00 AM – 9:00 PM | Mobile & Home-Office Services (By Appointment Only) | Call or Text: 515-238-6201