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Our Comprehensive Notary Services

Experience seamless notary services with ProActive Mobile Notary. We handle a wide range of assignments, ensuring that your important documents are properly executed with precision and care. From real estate and legal document notarizations to standing in as a witness for your important documents to verifying an employee's identity for employment, our notary and signature collection services are designed to meet your diverse needs with professionalism and reliability. We cater to your diverse professional needs with precision and efficiency. Trust us to make each transaction smooth and secure. Experience the difference with ProActive Mobile Notary today!

Witnessing

At ProActive Mobile Notary, we offer a comprehensive Witness Request Service to ensure that your important documents are properly validated. ProActive Mobile Notary can provide witnesses to appear before you and the Notary Public at your requested location to observe the principle signer(s) execute a document(s). Please note that this is NOT a CREDIBLE WITNESS service. Credible witnesses must know the signer(s) personally to be able to fulfill that the role since they are "vouching" for the identity of the signer(s), an alternative form of identification for the signer(s).

Mobile Notarizations

Looking for a mobile notary in Houston? ProActive Mobile Notary brings professional notary services directly to you. We offer a convenient and reliable way to get your documents notarized face-to-face by appointment at your desired location (we come to you). We often can assist our customers the same day. We provide service to customers located in Harris County, Waller County, Fort Bend County, Montgomery County, Brazoria County, Austin County, Colorado County and Washington County.

Notary service when you want and where you want. Rates you can afford!

Signature Collections

Form I9 Employment Verifications

Our Signature Collection Services ensure that your legal documents are handled with precision and efficiency. We manage everything from receiving and printing your documents to collecting signatures and securely returning them via scan, shipment, or hand-delivery. Trust ProActive Mobile Notary to streamline your signature collection process, saving you time and ensuring accuracy every step of the way.

Ensure compliance and accuracy with our comprehensive Form I-9 Employment Eligibility Verification services. At ProActive Mobile Notary, we specialize in helping employers fulfill their legal obligations by verifying the identity and employment eligibility of new hires. We are acting as Authorized Representative to provide a seamless verification process that safeguards your business against penalties for non-compliance.

Clients We Assist

We provide professional notary services to a wide range of clients, including:

• Individuals and private companies

• Law offices, banks, and title companies

• Medical providers and pharmacists

• Real estate agents and signing services

• Auto dealerships and tow yards

• Senior facilities and hospitals

• Construction companies and more

The Benefits of Our Houston Mobile Notary Service

Using a mobile notary service offers a number of key benefits. For starters, it's incredibly convenient. You won't have to worry about transportation or taking time off to get your documents notarized. Instead, our Houston mobile notary can come directly to you at a time that fits your schedule.

Our traveling notary service is also highly flexible. We can accommodate unique situations, such as notarizing documents for patients in hospitals, clients in real estate, or homebound individuals throughout the Houston area.

We can help you with your Acknowledgements, Affidavits, and Jurats.

Documents needing notarizations should have notarial writing already provided, or the signer will need to select the appropriate notarial certificate, not the Notary, as the law doesn't allowed the Notary to do so.

These include, but are not limited to (in alphabetical order)

• Acknowledgment

• Admission Application for Attorneys

• Adoption Documents

• Advanced Health Directive/Guardianship/HIPAA/Power of Attorney

• Affidavits & Sworn Statements

• Affidavit of Motor Vehicle Gift Transfer

• Affidavit of Next of Kin

• Agreements

• Annuity Contracts

• Application For Delivery of Mail Through Agent

• Apostille Documents

• Applications

• Auto Limited POA

• Bank Power of Attorney

• Bank Transfer Service Forms

• Beneficiary Documents

• Bill of Sales

• Business Contracts

• Business Documents

• Buy Sell Agreements

• Buyer/Seller/Refinance/HELOC/FHA/VA/Commercial Closings

• Certified Copy of Non-Recordable Documents

• Certified Copy of Power of Attorney

• Child Custody Agreements

• Closing Disclosures

• Consent Letter for Minors to Travel Internationally

• Contracts

• Copy Certification

• Corporate Forms

• Court Documents

• Custom Forms

• DBA’s

• Declaration for Mental Health Treatment

• Declaration of Common Law Union

• Declaration of Guardianship

• Declaration of Lost or Stolen Passport

• Deeds

• Destruction Certificate

• Discovery Documents

• Dissolution of Marriage

• Divorce Agreement/Decree

• DMV Documents

• DNR Orders

• Driver Permits

• Durable Power of Attorney

• Easements

• Employment Contracts

• Employment Forms

• Estate Planning/ Trusts in the presence of witnesses

• Evictions

• Financial Documents

• Firearm Trusts

• General Notarizations and any legally documents requiring services

• Government Forms

• Grant Deeds

• Guardianship and Custody

• Handgun Permits

• Health Care Directives

• Heirship Affidavits

• I-9 Employment Verification Form

• Identity Theft Victim’s Complaint and Affidavit

• Insurance Documents and Claims

• In Vitro Fertilization Application for procedures to assist with conception of a child

• Investment Documents

• Jurat

• Last Will and Testament

• Leases

• Lien Waivers

• Living Trust

• Living Wills

• Loan Agreement

• Loan Closings

• Loan Modification

• Marriage Forms

• Mechanic Liens

• Medical Authorization for Minors

• Medical Directives

• Medical Forms

• Medical Power of Attorney

• Medical Records

• Medical Treatment Consent

• Mortgage Closings

• Motor Vehicle Bill of Sale

• Name Changes

• Notice of Commencement

• Oaths and Affirmations

• OCI card for minors

• PA DOT Physical Forms

• Parental Consent for Child to Travel

• Parental Rights Affidavits

• Partnership Agreements

• Passport Application

• Pension and Retirement Documents

• Permits

• Personal Statements

• Power of Attorney (POA)

• Premarital Agreements

• Prison Inmate Documents

• Probate

• Professional Licensing

• Promissory Note Agreements

• Proof of Residence

• Quit Claim Deed

• Real Estate & Leases

• Release of Records

• Remote Car Sales

• Rental & Lease Forms

• Retirement Forms

• School Forms

• Supplemental Marriage Forms

• Sworn Statements

• Tax Returns

• Title Applications

• Title Escrow Closings

• Title Transfers

• Total Loss Claims

• Towing Forms

• Transfer of Property Ownership

• Travel Letters, Travel Consent for Minors

• TSP Notarization

• USCIS Documents

• Vehicle Certificate of Ownership/Title Application

• Vehicle Release

• Vehicle Storage Removal Form for impound auto

• Vehicle Title Transfer

• Vendor Contracts

• ​Waiver Forms

• Warranty Deed

• Wills and Living Trusts

• Other Notary Documents a requested

Examples of Documents That A Texas Notary Public Is Forbidden To Notarize

• Birth and Death Certificates

• Marriage License

• Photographs

• Names that do not match

• Documents with blanks

• Faxes or copied signatures

• Backdate or forward date a notarization

• Preparing or choosing the document

• However, a Texas Notary Public is allowed to certify that a physical copy of a notarized electronic record (such as a printed copy of an electronic document) is a true and correct copy.

Missing A Witness For Your Documents? We Can Help!

If you find yourself needing a witness for your documents, don't worry – we've got you covered. At ProActive Mobile Notary, we understand how crucial it is to have the right people present to validate your important documents. Whether you need just a witness or both a notary public and a witness, we have the solution for you.

At ProActive Mobile Notary, we aim to make the notarization process as seamless as possible, providing you with the necessary support every step of the way. Don't let the absence of a witness delay your important tasks – reach out to us today!

Convenient & Professional Mobile Notarizations

Experience top-notch mobile notarization services with ProActive Mobile Notary. Our clients consistently praise our punctuality, professionalism, and exceptional kindness. We guide you through every step of the process, ensuring you understand the guidelines and the correct way to sign and provide proof of identity. We take pride in making the notarization process seamless and stress-free. As one satisfied client said, “We’ll be using their services again very soon as we are extremely pleased!

Don’t hesitate to use ProActive Mobile Notary; it’s easy and very much worth it!”

With extensive experience working in various settings, including schools, senior care facilities, group homes, hospitals, detention centers, and correctional facilities. The notary have completed annual background checks from the industry trusted National Notary Association and we maintain Errors & Omission insurance, ensuring you receive reliable and secure service.

Ready to experience the convenience and professionalism of mobile notarization? Contact us today to schedule your appointment.

Experience the convenience and professionalism of a mobile notarization! Start your request and schedule an appointment today!

Form I9 Employment Eligibility Verification

The Form I-9 Employment Eligibility Verification is a document used by employers in the United States to verify the identity and employment eligibility of individuals they hire.

When a person is hired for employment in the United States, the employer is required by law to ensure that the employee is authorized to work in the country. The purpose of Form I-9 is to establish the employee's identity and eligibility to work in the U.S. by documenting their employment authorization status and to prevent unauthorized employment. It is a crucial part of the hiring process and helps employers comply with federal immigration laws.

Why Choose Us for Signature Collection Services?

At ProActive Mobile Notary, we understand the critical importance of accuracy and reliability when it comes to collecting signatures on legal documents. With our flawless notary expertise, we bring unparalleled attention to detail and a deep understanding of document handling, ensuring that every signature is captured correctly and securely. We offer flexible, convenient service tailored to your needs, saving you time and allowing you to focus on your core legal work. Choose us for a seamless, professional experience that you can trust every time.

Notice: Signature Collection Services do not involve notarization. A notary may be requested to witness a signature solely for verification purposes, without completing a notarial act or affixing a seal. Please confirm with the requesting party whether a notarization is legally required before submitting your request.

Click here to learn more about Notary forms (Acknowledgment and Jurat)

Notarial Act
Sometimes the notarial wording is not found on the document you need notarized.

Such examples might be handwritten or private documents. When this happens, the signer should ask the receiving agency – what type of notarization they need.

​The signer may also seek advice from an attorney or choose the act themselves. Signer then instructs the Notary to add either an acknowledgement which proves you signed the document or a Jurat where the signer swears/affirms what they signed is true.
​
A notary who is not an attorney cannot decide what type of notarial act a document requires for that would be “practicing law.” The customer must know and tell the notary.

All signers will need to provide a valid photo identification at the time of the appointment

What are acceptable forms of ID?

In Texas, certain standards must be met to ensure a document is legally notarized. Understanding these requirements is key to a smooth and successful notarization experience.

The only types of ID cards accepted must be issued by the State or Government. These are generally:

• Driver License (Mexico or Canada also acceptable)

• State ID Card

• Military ID (An official ID card for active duty, retired, or dependent military personnel)

• Passport (Foreign passport with USCIS stamp also acceptable)

• Permanent resident card (For U.S permanent residents, a valid green card that the USCIS have issued can be served as government-issued photo ID)

• Inmate ID (Texas Department of Corrections)

• Government-issued IDs from U.S., Territories of Puerto Rico, U.S. Virgin Islands, Guam, Northern Mariana Islands, and American Samoa.

• In Texas, foreign passports can be used for a deed or other document pertaining to a residential real estate transaction only. Therefore, Texas doesn't permit foreign passports to be used for any other type of document.

​Senior Citizens and Expired IDs

We understand that many senior citizens may have expired IDs due to no longer driving. In such cases, we require at least one credible, impartial witness who can vouch for the signer's identity. The witness must meet the identification requirements as stated above. Affidavit of Identity also will be attached together with the credible witness affidavit. This is a written statement confirming the signer's identity, signed under oath in front of the notary together with the credible witness. 

Only valid, non-expired identification, with a photograph is acceptable. The ID must contain a signature, physical descriptions, photo, and expiration to be acceptable.
NOT ACCEPTED Identity includes: Social Security Cards / Work Identification Badges / Membership Club Cards / Gym Identification Cards / Student Identification Cards / Medicare Cards / Driver’s License without Photo ID including a temporary license

If a signer cannot provide acceptable form(s) of identification, then a credible witness can be provided, by the signer, who can vouch for the identity of the signer. The credible witness MUST be able to provide one or more forms of valid identification to prove their identity, the witness must know the signer well enough to be able to swear or affirm the signer's identity before the Notary.

Please note the following:
Signing a document is important. It is therefore essential that all signatories have read the document(s) prior to signing to confirm that the data is accurate and that they can sign it as their voluntary act and deed.

• All signatories must be present for their signatures to be notarized.

• ​Some documents require that the notary watch you actually sign the document. You may fill in blanks and information within the document ahead of time, but do not sign or d​ate documents until you are in the presence of the notary.

• You will need to show the notary a current photo ID such as a driver's license or a passport to confirm your identity.

Texas Notary Fees

(Effective Sept. 1, 2023)

Texas Government Code § 406.024 sets out the standard fees for a Notary Public may charge for notary public services. In addition, § 406.024 sets out the fees of an online notarization.

All services (except online notarization) delivered by Proactive Notary will incur a travel charge, which is separate from the Texas Notary Fees.​

Acknowledgements - $10 per document

• ​An Acknowledgment / Proof of Acknowledgement is a certification that a signer personally appeared before the notary, was identified by the notary, and formally declared to the notary that the signer willingly signed the document for its intended purpose.

Jurats (Oath/Affirmation) - $10 per oath/affirmation from each individual

• A Jurat is a certification that a signer personally appeared before the notary with an unsigned document, was identified by the notary, was put under sworn oath or affirmation to attest the statements in the document were true, then signed the document in the presence of the notary.

Certified Copy of Non-Recordable Document - $10 per certificate

• A Certified Copy of a Non-Recordable Document is a certification that a document was presented to the notary by the document's custodian, was photocopied, and is a true, exact, complete, and unaltered copy. This document is neither a public record nor a publicly recordable document.

All Other Notarial Acts - $10

• ​Performing any other notarial act or completing a certificate and seal not otherwise provided for under Texas Government Code § 406.024.

Location Charges

Hospitals, 30 minutes service - $50

Nursing Homes, Assisted Livings, Memory Care, 30 minutes service - $40

Longer than 30 minutes wait (so please prepare ahead to avoid any delay) - ​$30

​Parking fees (i.e. hospital parking, etc.) - $5 flat fee

Travel Fees

For all mobile services travel from Rolling Creek, Houston, Texas 77084

Starting at as low as $20

Monday through Friday
Regular Hours 9AM - 5PM
Rush Hours 5PM - 7:30PM + $25

Saturday & Sunday
Regular Hours 9AM - 5PM + $20
Rush Hours 5PM - 7:30 + $30

FEDERAL HOLIDAYS + $10

Longer than 30 minutes wait (so please prepare ahead to avoid any delay) - ​$30

A cancellation fee is a standard practice in the mobile notary industry. If a notary travels to a location and the signing is canceled, a fee for travel and printing may still apply. This fee covers the notary's incurred costs, such as travel time and gas, even if the notarization doesn't take place

Understanding Our Fees

Our quotes are calculated based on the specific services you need and a variety of operational costs. These expenses allow us to provide reliable, professional service directly to you.

Fees take into account:

• Travel and logistics: We consider travel time, traffic, and fuel to get to your location.

• Operating costs: This includes vehicle insurance, maintenance, printing supplies, and other business expenses.

• Professional coverage: Our fees also cover the costs of Errors & Omissions insurance and a notary bond, which protect both you and our business.