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Can I notarize for an absent signer using an ID copy?

NOTARY PUBLIC

Hanh Le

8/25/2025

No, in Texas, a notary public cannot notarize a document for an absent signer using only a copy of their ID. The signer must be physically present before the notary at the time of notarization.

Here's why:

Personal Appearance is Required: Texas law requires the signer to personally appear before the notary.
Notary's Role: the notary's role is to verify the signer's identity and witness the signing of the document. This cannot be done with a copy of an ID.
Exceptions: There are exceptions for remote online notarization (RON) in Texas, but that requires a live video and audio connection, not just a copy of an ID.

Acceptable forms of identification for a Texas notary include:

Valid, unexpired state or federal government-issued photo ID.
Personal knowledge of the signer by the notary.
Oath of a credible witness who personally knows the signer.

Need a Notary? Contact ProActive Mobile Notary Today!

For reliable and flexible notary services in Houston and surrounding areas, including Brazoria County, Fort Bend County, Waller County, and Montgomery County, ProActive Mobile Notary is here to assist with your important legal documents.

Why Choose Us?

Convenience: We come to you! Our service is designed to fit your busy schedule.
Wide Service Area: Serving Houston, Katy, Cypress, Richmond, Stafford, Missouri City, Sugar Land, Rosenberg, Fresno, Pearland, Pasadena, and surrounding areas in Harris and Fort Bend Counties.

Contact Us:

Phone: (515) 238-6201
Mobile Service: Schedule a time and place that fits your needs.
Home Office (by appointment): 4414 Plum Forest Road Houston, Texas 77084
Hours: 7 days a week, from 9:00 a.m. to 9:00 p.m.

Please remember that I am not a lawyer and cannot provide legal advice.

LEGAL DISCLAIMER:

I am not an attorney licensed to practice law in Texas and may not give legal advice or accept fees for legal advice. Under the Texas Admin. Code Rule § 87.40, A Notary Public is prohibited by law to act in the capacity of an attorney, give advice in preparing legal documents, issue identification cards, distribute confidential information or perform any notarial act unless the signer is present. Any questions about your documents should be addressed to the lender, title company, or an attorney. We are not a government agency and apostille authentication is power that the government has. The role of a notary is to authenticating signatures and providing courier services to clients for their apostille documents.

ProActive Mobile Notary brings expert, affordable mobile notary and document services directly to you across Houston, Katy, Cypress, Richmond, Sugar Land, and surrounding areas in Harris and Fort Bend Counties. Founded in 2019, we offer convenient home visits for all your notarization needs, including real estate documents, wills, trusts, affidavits, and power of attorney. Beyond general notarization, we specialize in FBI ink fingerprinting, apostille services / document authentication, and I-9 verification. We're certified, experienced, and available after-hours and weekend for flexible scheduling, with a Texas notary embosser seal on hand. Prefer to come to us? Our home office is also available by appointment for your notarization needs.

THANK YOU FOR SUPPORTING MY SMALL BUSINESS! GOD BLESS AMERICA.

Hanh Le, OWNER of Proactive mobile notary, is a licensed and bonded notary public and notary signing agent in houston, texas that has been background checked and screened annually.

We are open 7 days a week | 9:00 A.M to 9:00 P.M | Mobile and non-mobile services available | By appointment only, please call or send text to 515-238-6201